Cleaning money comes in by card, app and check, and goes out on supplies, wages and the drive between homes. This tracker sorts it out, turns logged hours into pay, and keeps miles at the right IRS rate for each trip.
Curious what it looks like inside? Here's how cleaner pay works, step by step. Most owners use it alongside our home cleaning quote calculator.
What the Cleaning Income, Expense & Mileage Tracker does
- Income with tips, refunds and card fees figured for you
- Hours log and Cleaner Pay for any month
- Mileage between homes at the IRS rate for each trip's date
- 22 expense categories you can rename, each with its usual tax line
- Monthly Dashboard with profit, average clean and top expenses
- Yearly Tax Summary to hand to your tax pro, plus a tax set-aside
- Catches typos: unknown cleaners, missing payment types, wrong-year dates
What's inside
9 tabs: Start Here, Dashboard, Cleaner Pay, Tax Summary, Income, Expenses, Hours, Mileage, Settings.
Who it's for
Solo cleaners and small teams who want clean numbers without bookkeeping software.
What you get
Two spreadsheet files (.xlsx): one filled with examples so you can see exactly how it works, and a blank copy ready for your business. For Microsoft Excel and Google Sheets. No macros, no subscription.
The formulas are locked, so a stray keystroke can't break them. You only type in the yellow cells.
What you need to use it
- Microsoft Excel 2010 or newer, on Windows or Mac, including Microsoft 365
- Or Google Sheets in any web browser, free with a Google account
- A laptop or desktop works best for setup. Phones and tablets are fine for checking numbers and quick entries.
- No macros, add-ins or internet connection needed once it's downloaded. Apple Numbers isn't supported.
This is a record-keeping tool, not tax or payroll advice. Tax lines are shown as the usual line, and every category is yours to edit. Check with your tax professional.
Questions
Does it run payroll?
No. Cleaner Pay shows what each cleaner earned from their hours. Withholding and payroll taxes are handled by your payroll service or tax pro.
Is there a blank version?
Yes. Every download has two files: one filled with examples so you can see how everything works, and a blank copy ready for your own business. Your rates and settings come filled in as a starting point, so change them to match yours.
Can I change the formulas?
The gray formula cells are locked so they can't be erased by accident. If you really want to change one, open Review in Excel and choose Unprotect Sheet. There's no password.
Does it work in Google Sheets?
Yes. Upload the file to Google Drive and open it with Google Sheets. Everything works the same.
How do Free Lifetime Updates work?
Whenever we release a new version, you can download it free from your account, forever. We'll email you when there's something new.
