A torn leaf bag, an empty reagent bottle or an unstrapped acid jug can stop a route. This log keeps service, reagent use and chemical storage checks on schedule, and turns all your gear and the truck into one monthly cost you can price into every pool.
Nothing hidden here. You can read how reagent and storage checks work right now, tab by tab. Pair it with our pool service quote calculator and both sides of the job are covered.
What the Pool Service Equipment Log does
- Vacuums, poles, nets, test kits, shop pumps, safety gear and the truck in one list
- Service schedules by days, weeks, months, hours or miles
- Overdue and Due soon alerts on the Dashboard
- Test reagent use by tests run, with Replace soon and Replace now warnings
- Chemical storage safety checks for the truck rack and the shop
- Replacement planning by year and cost
- Monthly equipment cost, ready to copy into the Pool Service Quote Calculator
What's inside
8 tabs: Start Here, Dashboard, Equipment, Maintenance Log, Test Reagents, Safety Checks, Lists, Settings.
Who it's for
Pool techs who want their gear ready every morning, and its cost counted in every price.
What you get
Two spreadsheet files (.xlsx): one filled with examples so you can see exactly how it works, and a blank copy ready for your business. For Microsoft Excel and Google Sheets. No macros, no subscription.
The formulas are locked, so a stray keystroke can't break them. You only type in the yellow cells.
What you need to use it
- Microsoft Excel 2010 or newer, on Windows or Mac, including Microsoft 365
- Or Google Sheets in any web browser, free with a Google account
- A laptop or desktop works best for setup. Phones and tablets are fine for checking numbers and quick entries.
- No macros, add-ins or internet connection needed once it's downloaded. Apple Numbers isn't supported.
Questions
How is monthly equipment cost worked out?
Yearly wear on every item after resale, divided by 12, plus your average monthly maintenance over the last 12 months. It's an estimate.
Is there a blank version?
Yes. Every download has two files: one filled with examples so you can see how everything works, and a blank copy ready for your own business. Your rates and settings come filled in as a starting point, so change them to match yours.
Can I change the formulas?
The gray formula cells are locked so they can't be erased by accident. If you really want to change one, open Review in Excel and choose Unprotect Sheet. There's no password.
Does it work in Google Sheets?
Yes. Upload the file to Google Drive and open it with Google Sheets. The math works the same. Locks don't carry over, so just type in the yellow cells.
How do Free Lifetime Updates work?
Whenever we release a new version, you can download it free from your account, forever. We'll email you when there's something new.
