A per-room price from a forum doesn't know your truck mount payment, your insurance or the drive. This calculator prices each item from your own Price List, adds a minimum charge and trip fee, counts your chemicals, labor, overhead and driving, and shows your real job cost, profit and margin before you send the quote.
Nothing hidden here. You can read how a carpet cleaning job gets priced right now, tab by tab. Pair it with our carpet chemical mix calculator and both sides of the job are covered.
What the Carpet Cleaning Quote Calculator does
- Up to 30 lines per quote: rooms, hallways, stairs, upholstery, rugs, tile and add-ons
- Your own Price List with a price each and typical time, filled in when you pick an item
- Per room, per step, per piece, per square foot or hourly on the same quote
- Minimum charge, trip fee and price rounding
- Chemicals built into your prices or charged as a separate line, your choice
- Real job cost with overhead and equipment per billable hour, plus a target margin check
- Printable customer quote with each item, a good-until date and a signature line. Your costs never show.
What's inside
8 tabs: Start Here, Dashboard, Job, Customer Quote, Price List, Pricing Help, Lists, Settings.
Who it's for
Owner-run carpet cleaners who want every job priced to cover the truck mount, the drive and their time.
What you get
Two spreadsheet files (.xlsx): one filled with examples so you can see exactly how it works, and a blank copy ready for your business. For Microsoft Excel and Google Sheets. No macros, no subscription.
The formulas are locked, so a stray keystroke can't break them. You only type in the yellow cells.
What you need to use it
- Microsoft Excel 2010 or newer, on Windows or Mac, including Microsoft 365
- Or Google Sheets in any web browser, free with a Google account
- A laptop or desktop works best for setup. Phones and tablets are fine for checking numbers and quick entries.
- No macros, add-ins or internet connection needed once it's downloaded. Apple Numbers isn't supported.
Questions
Can I price by room and by square foot?
Yes. Put both on your Price List and pick whichever fits the job, line by line.
Do chemicals show on the customer's quote?
Only if you want them to. By default your prices include chemicals and they count only in your job cost.
Is there a blank version?
Yes. Every download has two files: one filled with examples so you can see how everything works, and a blank copy ready for your own business. Your rates and settings come filled in as a starting point, so change them to match yours.
Can I change the formulas?
The gray formula cells are locked so they can't be erased by accident. If you really want to change one, open Review in Excel and choose Unprotect Sheet. There's no password.
Does it work in Google Sheets?
Yes. Upload the file to Google Drive and open it with Google Sheets. The math works the same. Locks don't carry over, so just type in the yellow cells.
How do Free Lifetime Updates work?
Whenever we release a new version, you can download it free from your account, forever. We'll email you when there's something new.
