A worn sprayer tip wastes paint and leaves a bad finish. A ladder nobody checked is a safety problem. This log keeps service, tip wear and ladder checks on schedule and turns all your gear into one monthly cost you can put in your bids.
Every step is laid out before you buy, so you can see how tip wear and ladder checks work with screenshots from the real file. It also works hand in hand with our painting quote calculator.
What the Painting Equipment Log does
- Sprayers, ladders, scaffolds, pressure washers, sanders, vehicles and drop cloths in one list
- Service schedules by days, weeks, months, hours, gallons sprayed or miles
- Overdue and Due soon alerts on the Dashboard
- Sprayer tip wear by gallons sprayed, with Replace soon and Replace now warnings
- Ladder and scaffold checklist with a Do not use status
- Replacement planning by year and cost
- Monthly equipment cost, ready to copy into the Painting Quote Calculator
What's inside
8 tabs: Start Here, Dashboard, Equipment, Maintenance Log, Sprayer Tips, Ladder Checks, Lists, Settings.
Who it's for
Painters who spray, and crews with a trailer of ladders and planks to keep safe.
What you get
Two spreadsheet files (.xlsx): one filled with examples so you can see exactly how it works, and a blank copy ready for your business. For Microsoft Excel and Google Sheets. No macros, no subscription.
The formulas are locked, so a stray keystroke can't break them. You only type in the yellow cells.
What you need to use it
- Microsoft Excel 2010 or newer, on Windows or Mac, including Microsoft 365
- Or Google Sheets in any web browser, free with a Google account
- A laptop or desktop works best for setup. Phones and tablets are fine for checking numbers and quick entries.
- No macros, add-ins or internet connection needed once it's downloaded. Apple Numbers isn't supported.
Questions
How is monthly equipment cost worked out?
Yearly wear on every item after resale, divided by 12, plus your average monthly maintenance over the last 12 months. It's an estimate.
Is there a blank version?
Yes. Every download has two files: one filled with examples so you can see how everything works, and a blank copy ready for your own business. Your rates and settings come filled in as a starting point, so change them to match yours.
Can I change the formulas?
The gray formula cells are locked so they can't be erased by accident. If you really want to change one, open Review in Excel and choose Unprotect Sheet. There's no password.
Does it work in Google Sheets?
Yes. Upload the file to Google Drive and open it with Google Sheets. The math works the same. Locks don't carry over, so just type in the yellow cells.
How do Free Lifetime Updates work?
Whenever we release a new version, you can download it free from your account, forever. We'll email you when there's something new.
