A price per square foot from a forum doesn't know your pay, your crew or how bad the trim is. This calculator works out paintable square feet with doors and windows taken off, labor hours for prep, primer and every coat, gallons per product, overhead and drive time. Then it prices the job at your target margin and shows your profit before you hand over the quote.
Every step is laid out before you buy, so you can see how a paint job gets priced with screenshots from the real file. It also works hand in hand with our gallons and materials calculator.
What the Painting Quote Calculator does
- Up to 30 area lines: walls, ceilings, trim, doors, cabinets, siding and deck or fence
- Doors and windows taken off wall area, with your own production rates for each surface
- Condition, primer and dark-to-light color changes add the time and coats they really take
- Gallons per product rounded up, with a paint order list
- Price at your target margin or with your markup, raised to your minimum job price
- Profit, margin, profit per crew hour and crew days on the Dashboard
- Deposit to book the job and a margin vs markup check
- Printable customer quote with scope by area, deposit, terms and a good-until date. Your costs never show.
What's inside
7 tabs: Start Here, Dashboard, Job, Customer Quote, Pricing Help, Lists, Settings.
Who it's for
Owner-run painting businesses that bid residential interiors and exteriors and want every price to cover the crew and leave a profit.
What you get
Two spreadsheet files (.xlsx): one filled with examples so you can see exactly how it works, and a blank copy ready for your business. For Microsoft Excel and Google Sheets. No macros, no subscription.
The formulas are locked, so a stray keystroke can't break them. You only type in the yellow cells.
What you need to use it
- Microsoft Excel 2010 or newer, on Windows or Mac, including Microsoft 365
- Or Google Sheets in any web browser, free with a Google account
- A laptop or desktop works best for setup. Phones and tablets are fine for checking numbers and quick entries.
- No macros, add-ins or internet connection needed once it's downloaded. Apple Numbers isn't supported.
Questions
Can I use my own production rates?
Yes. Production rates, painter pay, crew size, overhead, paint products and condition adjustments all live on Settings.
Does it handle interior and exterior on one quote?
Yes. Each area line is set to Interior or Exterior, and exterior lines add their extra time.
Is there a blank version?
Yes. Every download has two files: one filled with examples so you can see how everything works, and a blank copy ready for your own business. Your rates and settings come filled in as a starting point, so change them to match yours.
Can I change the formulas?
The gray formula cells are locked so they can't be erased by accident. If you really want to change one, open Review in Excel and choose Unprotect Sheet. There's no password.
Does it work in Google Sheets?
Yes. Upload the file to Google Drive and open it with Google Sheets. The math works the same. Locks don't carry over, so just type in the yellow cells.
How do Free Lifetime Updates work?
Whenever we release a new version, you can download it free from your account, forever. We'll email you when there's something new.
