Grooming money comes in as card payments, cash tips, app transfers and the odd refund. This tracker sorts it into income, tips and fees, pays each groomer their commission, and keeps expenses in categories you can edit.
Every step is laid out before you buy, so you can see how pay splits work with screenshots from the real file. It also works hand in hand with our groom pricing calculator.
What the Grooming Income & Expense Tracker does
- Income with tips, refunds and card fees figured for you
- Commission pay split by groomer for any month
- Monthly Dashboard with profit, average ticket and top expense categories
- 22 expense categories you can rename, each with its usual tax line
- Mileage for mobile groomers at the IRS rate for each trip's date
- Yearly Tax Summary to hand to your tax pro, plus a tax set-aside
- Catches typos: missing payment types, unknown groomers, wrong-year dates and negative amounts
What's inside
8 tabs: Start Here, Dashboard, Pay Split, Tax Summary, Income, Expenses, Mileage, Settings.
Who it's for
Owners and booth renters who want clean numbers and fair groomer pay without bookkeeping software.
What you get
Two spreadsheet files (.xlsx): one filled with examples so you can see exactly how it works, and a blank copy ready for your business. For Microsoft Excel and Google Sheets. No macros, no subscription.
The formulas are locked, so a stray keystroke can't break them. You only type in the yellow cells.
What you need to use it
- Microsoft Excel 2010 or newer, on Windows or Mac, including Microsoft 365
- Or Google Sheets in any web browser, free with a Google account
- A laptop or desktop works best for setup. Phones and tablets are fine for checking numbers and quick entries.
- No macros, add-ins or internet connection needed once it's downloaded. Apple Numbers isn't supported.
This is a record-keeping tool, not tax advice. Tax lines are shown as the usual line, and every category is yours to edit. Check with your tax professional before you file.
Questions
Does it handle tips?
Yes. Tips are kept separate from sales, go to the groomer in full on Pay Split, and show on the Dashboard.
Is there a blank version?
Yes. Every download has two files: one filled with examples so you can see how everything works, and a blank copy ready for your own business. Your rates and settings come filled in as a starting point, so change them to match yours.
Can I change the formulas?
The gray formula cells are locked so they can't be erased by accident. If you really want to change one, open Review in Excel and choose Unprotect Sheet. There's no password.
Does it work in Google Sheets?
Yes. Upload the file to Google Drive and open it with Google Sheets. Everything works the same.
How do Free Lifetime Updates work?
Whenever we release a new version, you can download it free from your account, forever. We'll email you when there's something new.
