One customer can have a family minivan, a work truck and a weekend classic, each with its own needs. This tracker keeps customers and vehicles as separate records, linked together, so reminders and history stay right.
Nothing hidden here. You can read how reminders and coatings work right now, tab by tab. Pair it with our detailing quote calculator and both sides of the job are covered.
What the Detailing Client & Vehicle Tracker does
- Customers and vehicles kept separately, as many vehicles per customer as you need
- Job history with add-ons, discounts, tips, no-shows and actual minutes
- Maintenance wash reminders by vehicle
- Coating install and warranty dates with warnings before they end
- Price-change tracking for every vehicle
- Daily Dashboard: who's due, coatings ending, jobs not paid and frequent no-shows
- Printable Vehicle Card with notes, paint protection and recent jobs
What's inside
7 tabs: Start Here, Dashboard, Vehicle Card, Customers, Vehicles, Jobs, Settings.
Who it's for
Detailers with repeat customers, maintenance plans and coated cars to look after.
What you get
Two spreadsheet files (.xlsx): one filled with examples so you can see exactly how it works, and a blank copy ready for your business. For Microsoft Excel and Google Sheets. No macros, no subscription.
The formulas are locked, so a stray keystroke can't break them. You only type in the yellow cells.
What you need to use it
- Microsoft Excel 2010 or newer, on Windows or Mac, including Microsoft 365
- Or Google Sheets in any web browser, free with a Google account
- A laptop or desktop works best for setup. Phones and tablets are fine for checking numbers and quick entries.
- No macros, add-ins or internet connection needed once it's downloaded. Apple Numbers isn't supported.
Questions
Can one customer have several vehicles?
Yes. Each vehicle gets its own row, linked to the customer.
Does it remind me about coatings?
Yes. Record the install date and warranty end, and the Dashboard warns you before it ends.
Is there a blank version?
Yes. Every download has two files: one filled with examples so you can see how everything works, and a blank copy ready for your own business. Your rates and settings come filled in as a starting point, so change them to match yours.
Can I change the formulas?
The gray formula cells are locked so they can't be erased by accident. If you really want to change one, open Review in Excel and choose Unprotect Sheet. There's no password.
Does it work in Google Sheets?
Yes. Upload the file to Google Drive and open it with Google Sheets. The math works the same. Locks don't carry over, so just type in the yellow cells.
How do Free Lifetime Updates work?
Whenever we release a new version, you can download it free from your account, forever. We'll email you when there's something new.
