How the Weekly Capacity Calculator works
Your working minutes are days × hours, minus the hours you spend on quotes, calls and billing.
Each job takes its own time plus the drive to the next one. Working minutes ÷ that gives the jobs one crew can do in a week.
Customers you can handle divides those jobs by how often each customer needs a visit. Monthly customers count as about 0.23 visits a week.
How full you are compares your current customers with that limit.
Tips from the trade
- Plan to be about 80% full, so there's room for rain days, callbacks and new customers.
- Once you're over 80%, raise prices on new customers before you add more.
- Cutting drive time between jobs is the cheapest way to add capacity.
A worked example
Here's the example that's already filled in above, so you can see how the Weekly Capacity Calculator works before you enter your own numbers.
- Days you work a week5
- Hours a day8
- Office hours a week (quotes, calls, billing)5
- Crews1
- Minutes per job60
- Drive between jobs (min)15
- Each customer needs a visitEvery week
- Regular customers now25
The result: jobs a week 28; customers you can handle 28; how full you are 89%; room for 3 more.
You're getting busy. Now's a good time to raise prices on new customers.
Related free tools
- First Helper Cost Calculator: what your first helper really costs, and how many more jobs a week you'd need to cover it.
- Route Day Planner: how long your day really is, how much of it is driving, and what your route makes after labor and truck costs.
- Lawn Mowing Price Calculator: what a mow really costs you, and what to charge per visit to make the profit you want.
When you need more than the free Weekly Capacity Calculator
This calculator answers one quick question. Running a business means doing it on every job, with your own rates saved and a quote you can send.
Weekly Capacity Calculator questions
How many clients can one person handle?
It depends on job length, drive time and how often each customer needs a visit. This calculator works it out from your own numbers.
How full should my schedule be?
Around 80% leaves room for weather, callbacks and growth. Running at 100% means any delay pushes jobs into evenings and weekends.
What should I do when I'm full?
Raise prices on new customers, tighten your routes, and plan your first hire. Our First Helper Cost Calculator shows what that would cost.
Does this count office time?
Yes. Enter the hours you spend each week on quotes, calls and billing, and they're taken off your working time.